E-mail to managers - 2nd ver.

Dear managers,

I always appreciate your dedication for the company.

Today, I am so sorry to tell you the bad news.

And I will let you know that this decision is very unfortunate, but unavoidable measures for the development of company.

Our company had bad performance last year.

The figures were the worst since our publisher was established.

Not only the revenue was reduced by 7% year-on-year but also the operating income was reduced by 12% due to the increases in price of raw material ; pulp.

What’s more, this bad situation maintained in the first quarter of this year, and seems no improvement in near future.

In the booming period, we provided a series of welfare system for the employees such as paid vacation, bonuses, health insurance, and so on.

However, the company's survival is threatened by the bad performance.

Our company does not want any one to be fired.

So headquarters in Frankfurt, Germany decided to reduce or abolish some welfare benefits(including salary) for a while after profound debate.

Reduced or abolished benefits are as like ;

1.      Abolition of paid vacation.

2.      No bonuses in this year

3.      Salary cut about 3-5%. The ratio will be determined according to the rank of position.

This policy will apply to all employees including president.

I am sure those decisions could be reconsidered if the performance is getting better and better.

As I know, we are planning some new product offerings and trying more aggressive promotional and marketing efforts. If one of them is successful, the situation will be turned around.

If we have chance to talk face to face, we can discuss more, but next meeting for all Southeast Asian managers will be held in three weeks, so I have to announce this bad news by e-mail.

After reading this mail, please tell your employees immediately to protect morale from rumor or gossip. I hope you will explain to employees sufficiently and satisfactory that this is inevitable decision considering the bad performance.

In addition, please notify that these decisions will be reconsidered at any time if the company's situation will be better.

If you have any questions about these matters, please contact me by email.

I will respond in good faith.

I really appreciate your hard working and I hope that as the company's situation has improved, so we can talk such a crisis as memories in the near future.

Sincerely yours,